Wilfrid Laurier University Graduate Calendar - 2017/2018
Canadian Excellence

Fees and Financial Support

The Board of Governors reserves the right to make changes in the fee schedule without prior notice. All fees are charged per term unless otherwise indicated.

Students are responsible for the payment of fees that arise from registration and are indebted to the university for fees and/or fee penalties incurred prior to the receipt of written Cancellation of Registration notification in the Office of the Registrar.

Students are responsible for residence fees incurred under the terms of the residence accommodation undertaking.

It is the student's responsibility to provide correct address information to the Faculty of Graduate and Postdoctoral Studies or Service Laurier.

Payment of Fees

Fees are charged on a per term basis for registered students.

Fees are due regardless of whether a statement has been received. Full account information, updated regularly, is available online by following directions on the Laurier Online Registration Information System (LORIS) at http://telaris.wlu.ca. Fees assessed as a result of changes to registration are due and payable at time of assessment.

Failure to make payment in full by the due date may result in deregistration and subsequent fee penalties.

Students wishing to withdraw from programs with opt-out options (Extended Health and Dental) must follow the procedures and deadlines established by those individual programs. It is not sufficient to notify Service Laurier of the intention to opt out.

Payment can be made ONLINE or, through TELEPHONE BANKING (student ID# is Account #) and electronically at most financial institutions in Canada. Payment can also be made by cheque (certified or non-certified), money order or direct debit. Post-dated cheques are not acceptable. For courses added after the due date, please check your LORIS account for the new balance due which will be reflected on your next invoice.

 
Senior Citizen

A Senior citizen is any person 60 years of age or older (Canadian citizen or international status) before the first day of classes of a term. Seniors are exempt from tuition fees for all graduate courses, but are required to pay other fees where applicable. The exception to this is the Waterloo Lutheran Seminary; course are charged 50% tuition.

 
OSAP Students

Students who are awaiting OSAP are required to pay all fees not being redirected to the university by the due date of each term. For those who have indicated the option to send their funding directly to the school on their OSAP application, the payment must include any difference that is not covered by OSAP.

Late payment fees* will be assessed on all student accounts, including those awaiting OSAP. 
To be eligible for late payment fee* reversal, OSAP students must have the following steps completed:

1. Submit online OSAP application and all required supporting documentation to the Student Awards Office by the dates established by the Student Awards Office.

2. Opt to have OSAP funds directed to the school on the OSAP application.

3. Be fully registered for the term for which you are expecting to receive OSAP funding a minimum of 10 days prior to the start of the academic term.

4.  Pay balances exceeding the amount of OSAP redirected to the school (the difference not covered by OSAP) by the invoice due date.

If applicable, confirmed students will receive their funding electronically to the bank account specified on their Master Student Financial Aid Agreement (MSFAA), or, to their student account if directed) beginning the first week of classes. 

ATTENTION: Students, if you have opted out of having your fees automatically sent to Laurier, you will be required to pay any outstanding term fees by the due date specified on the invoice.  If you do not meet the due date, you will also be responsible for late fees* applied to your account.  Opting out of having your fees sent directly to your WLU student account may also affect your registration if fees are not paid by the final de-registration due date.

To reverse the OSAP "opt-out" decision, email studentawards@wlu.ca from your "mylaurier" email account. 
Please note that deadline dates will apply.  Students should check the Student Awards web site (www.wlu.ca/studentawards) for specific details pertaining to this process.

* Late payment fees are calculated at 1.25% on any balances remaining immediately after the due date.

 
International Student Fees

International fees will apply to students who do not fall into one of the following categories:

Canadian Citizens
A citizen of Canada within the meaning of the Citizenship Act, or a person registered as an Indian within the meaning of the Indian Act.

Permanent Residents
A permanent resident within the meaning of the Immigration and Refugee Protection Act:
a) a person who has been granted "permanent resident" status and has not had that status revoked; or
b) a person who has been approved "in-principle" for permanent resident status in Canada. Evidence of this is a letter which confirms that Citizenship and Immigration Canada has determined that he/she is eligible for immigration to Canada or meets the eligibility requirements to apply for permanent resident status in Canada. Such letters must be dated prior to the enrolment count date and presented prior to the enrolment report due date.

A person who is the dependent of a Canadian citizen or permanent resident of Canada

Visitor
A visitor, and his/her dependents, who is authorized to work in Canada having been issued a work permit. The following students are excluded from this category:

i. A visitor who is a graduate teaching assistant;
ii. An international student holding a work permit to complete his/her co-op, internship or medical residency employment;
iii. An international student holding an open work permit for post-graduate work (usually for up
to three years of work opportunities upon graduation);
iv. An international student whose spouse or common-law partner has received a work permit
as a result of the international student holding a valid Study Permit;
v. An international student holding an "Off-Campus Work Permit".

A visitor who is admitted to and remaining in Canada with official accreditation from the Canadian Department of Foreign Affairs and International Trade, who has entered Canada, or is in Canada, to carry out her/his official duties as:

i. a diplomatic or consular officer;
ii. or as a Canadian government-accredited representative or official of a country other than
Canada, of the United Nations or any of its agencies, of any intergovernmental
organizations of which Canada is a member;
iii. or as a dependent ,or a member of the staff of any such diplomat, consular officer; representative or official accredited to Canada by the Canadian government;
iv. or a member of a foreign military force or of a civilian component; thereof admitted to
Canada under the Visiting Forces Act or any dependents of such personnel.

Protected Person
A person, and his/her dependents, who has been determined to be a protected person, including a Convention refugee or a person in need of protection, within the meaning of subsection 95(2) of the Immigration and Refugee Protection Act by the Immigration and Refugee Board (IRB) or the Minister of Citizenship and Immigration Canada. A protected person document issued under section 31(1) of the Immigration and Refugee Protection Act or a "notice of decision" issued by the Minister of Citizenship and Immigration Canada or by the IRB must be presented.

A refugee claimant who applied to the federal government for Convention refugee status prior to January 1, 1989, and can provide documentation from Citizenship and Immigration Canada to that effect.

Definitions:

Dependents
Dependents are defined as:
a) a spouse;
b) a common-law partner1
c) a dependent child or the dependent child of a spouse or common-law partner;
d) a dependent child of the dependent child referred to above.

Dependent Child
A dependent child is a child who is a biological child who has not been adopted by a person other than the spouse or common-law partner, or an adopted child;
and who is in one of the following situations of dependency:
a) under age 22 and not a spouse or common-law partner;
b) enrolled continuously at a college, university or other educational institution and dependent
substantially on the financial support of the parent since before age 22 or since becoming a spouse or common-law partner if that occurred before age 22; or
c) a person with a disability who has been financially supported substantially by his or her parents, and who is unable to be self-supporting because of the disability.

1An affidavit signed by both spouses, confirming that they are living together in a conjugal relationship for not less than three years, or that they are living together in a conjugal relationship and are raising any children of whom they both are the natural or adoptive parent, is required to verify their common-law status.

For an exemption from international fees, you must complete the Certificate of Exemption from International Fees.

 
Fees

All fees are subject to Board of Governors' approval and may change without notice. Tuition fee increases will be in effect September 1 of each year.

Fees are for graduate programs offered at Laurier campuses. Fees for Toronto MBA programs are established based on costs.

Master's and doctoral students will be charged full- or part-time tuition based on their status at the time of admission. Students who successfully petition to change their registration status may have their tuition fees adjusted as a result. Incidental fees will be charged according to a student's registration status in a particular term.

See the current fee schedule here.

Note: Qualifying year students will be charged fees in accordance with the undergraduate fee schedule. See the Undergraduate Calendar for more information.

 
Settlement of Accounts

Students who register after the late registration date must pay all fees, including late registration penalties, at the time of registration.

Any additional fees assessed after the student has registered are due and payable at time of assessment.

An additional charge of 1.25 percent per month (16.08 percent per annum) will be assessed on all accounts not paid in full.  Students paying with OSAP will be charged all penalties.

Credit for scholarships or bursaries will be given only if proof is presented.

The university reserves the right to de-register any student if suitable payment has not been made. Penalties may be applied for de-registration and subsequent re-registrations.

Any student with a poor payment record may be required to pay with a certified payment, money order or cash.

 
Tax Receipts

Tax receipts are available annually in February. T2202A forms are available to view and print from the WLU Web Information System http://telaris.wlu.ca. T4As for bursaries and scholarships received will be mailed to your HOME address. It is the student's responsibility to provide the Graduate & Postdoctoral Studies Office with a correct and up-to-date address prior to the preparation of tax receipts.

 
Overdue Accounts

Overdue accounts include fees not paid in full, parking violation fines outstanding, library fines outstanding on the tri-university library account, residence or food service charges outstanding, unpaid balance in the Bookstore, disciplinary obligations imposed by the Office of the Dean of Students, or charges owing to other university offices, clubs, etc.

A late payment charge of 1.25 percent monthly (16.08 percent per annum) will be assessed on all outstanding balances.

HOLDS will be placed on delinquent accounts by mid-term for the fall, winter and spring terms. Individuals with delinquent accounts will not be able to access final grades online, add or drop courses, register for a subsequent term, graduate, receive an official university transcript, nor, will an official university transcript be released on their behalf in any manner until the account has been paid in full by cash, debit, certified cheque or money order. Holds on overdue accounts will not be released until 21 business days after the receipt of non-certified payment. Payment through telephone and online banking is accepted to remove holds; however, the hold will not be removed until payment is received at Laurier. Payments can take up to 4 business days to arrive and be applied to the student's account.

Overdue accounts may be referred to a collection agency.

 
Degree Completion Fee Payment

Students in research-based programs who complete their program of study, including defence and submission of final copies of the thesis/research paper/dissertation to the Graduate and Postdoctoral Studies Office, by the end of the first month of a term will receive a full refund of tuition fees paid for that term. Students who complete their program requirements between the first day of the second month of a term and the final date to withdraw from courses without penalty of failure will be granted a tuition refund in accordance with the refund policy of the university (i.e., 45 percent). To be eligible for a refund, students must have been registered for the term prior to completion. Students returning from inactive status or re-admitted students are ineligible for refunds.

No defence will be scheduled or held without registration being completed prior to the proposed date of the defence.

 
Fees for Withdrawal from the University

Students withdrawing from a program at Wilfrid Laurier University are required to obtain and complete the appropriate form, available from the Graduate and Postdoctoral Studies website.

Time Period
Fee Penalty for Withdrawal from Program
To the end of the first week of class
no tuition fee penalty
During the second week of class
10% of tuition fee assessed
After the last day for registration but on or before last day for withdrawing without academic penalty
55% of tuition fee assessed
After the last day for withdrawing without academic penalty
100% of tuition fee assessed

Charges for dropped courses apply to students whose fees are charged on a per-course basis.

Withdrawal from the University and Fee Implications

Non-payment of fees does not constitute a withdrawal. The effective dates for course drops or withdrawals from the university will be the date such information is reported in writing to the Faculty of Graduate and Postdoctoral Studies. The portion of refund is determined by this date. There are no refunds for courses which are taken under the audit-course classification. Tuition fees are refunded on a term basis in accordance with the schedule outlined in fees for withdrawal from the university (above).

 
Refund of Fees

Credit balances in student accounts, which result from adjustments and withdrawals during a term, will be held for application towards the next term's fees, unless the student requests a refund.

No refund of payments made by personal cheque will be issued for at least one month after deposit.

Incidental and miscellaneous fees are not refundable after the final date to add courses each term.

Refund cheques will not be processed for amounts of $2.00 or less.

 
Financial Support: Bursaries and Loans

Information may be obtained from the Student Awards Office.